Bathford Players Privacy Policy
The Bathford Players is committed to protecting and respecting your privacy. Our Privacy Policy is intended to operate in accordance with recommendations of 'The Information Commissioner’s Office’ and to comply with the requirements of the General Data Protection Regulation (GDPR).
The Policy sets out conditions for personal data that is collected from you or that you give us, including how we securely store that information (called ‘protecting’), what we do with it (called ‘processing’), and how we securely delete it (called ‘disposing’).
Please read the following carefully to understand our policy and practices regarding your personally identifiable information (called ‘PII’). For the purposes of this policy, the owner responsible for the data (called ‘the data controller’) is " Bathford Players".
1. What information do we gather?
We may collect the following information from you:
- Membership Forms
All members of the Bathford Players will be required to complete a membership form. The membership form includes personally identifiable information (PII) and includes additional fields to cover safeguarding of children and consent. A membership form is also required to cover individuals under our theatrical insurance policy for any Bathford Players related activities.
- Newsletters
Consent is required for Bathford Players to distribute newsletters electronically. Consent can be provided via a membership form or via the website and will cease if consent is withdrawn.
- Website
Contact Us. When using the ‘Contact Us’ form on the website, we collect Name and Email Address only, plus the content of the message as submitted.
Tickets. We collect no information from the sale of tickets directly. Ticket purchase is processed by a thirdparty called Ticket Source. As part of ticket processing, Ticket Source collect name, email address, postal
address, telephone number as well as payment information.
Cookies. Cookies are set and managed by our hosting company Weebly to personalise user experience, analyse site usage, and offer tailored promotions. Bathford Players does not control or influence Weebly cookie usage. For more information, see the Weebly Cookie Policy here: https://hc.weebly.com/privacy .
For more information on cookies, see Section 9 below.
2. Retention of your personal data.
- Membership Forms
Once completed, membership forms are retained for the duration of the individual’s membership of Bathford Players. Membership is maintained until you advise us to terminate your membership or if we have no contact with you for a 2-year period upon which your information will be securely deleted.
- Newsletters
Consent can be provided via a membership form or via the website and will cease if consent is withdrawn or if we have no contact with you for a 2-year period. If we no longer have valid consent from you, your information will be securely deleted.
- Website
Contact Us. Messages sent to the website containing name and email address information is send as an email message directly to the webmaster. Once processed it is securely deleted at source.
Tickets. Purchase of tickets is processed by Ticket Source. Information provided to Ticket Source is securely retained by them for the purpose of providing the ticket information and processing payment. For more information:
https://www.ticketsource.co.uk/kb/terms-of-use/customer-data-privacy-policy .
Cookies. Information collected by Weebly is stored and processed by Weebly. For more information, see the Weebly Cookie Policy here: https://hc.weebly.com/privacy .
3. Disclosure of your information.
To enable us to provide our website and make online ticket sales available, we may share information with Weebly (via cookies for personalization, data analytics, or promotions), or with Ticket Source (via user provided information to facilitate ticket sales). We may also disclose your information if we are under a duty to disclose or share your personal data to comply with any legal obligation or to protect the rights, property, or safety of the Bathford Players, our users and any third party with whom we interact.
4. Secure Payments.
Payment details including your credit and debit card information is handled separately, and securely, by Ticket Source who are a division of PayPal Inc. Those details are never gathered by us and we never have access to them and therefore we do not store them.
5. How do we process your information, and for what purpose?
We process personal information from you:
- Membership Forms
Information collected on membership forms is processed to provide information on Bathford Players activities and events via an email newsletter, provide coverage for Bathford Players insurance policy, and to provide a child safeguarding function.
- Newsletters
Consent provided for newsletters is processed to provide information on Bathford Players activities and events via an email newsletter only.
- Website
Contact Us. Information provided via Contact Us is stored to enable reply to requests or forwarded as needed in order for us to action the message as appropriate only.
Tickets. Bathford Players does not process ticket information directly. This is processed by Ticket Source as
a third party (called a ‘sub processor’) only.
Cookies. Information from cookies is processed by Weebly to provide personalization of Bathford Players website, to provide data analytics so Bathford Players can improve their website, and for Weebly to provide promotions under the hosting agreement.
6. Where we store your personal data.
Paper membership forms are held securely at a location known and accessible only to the current Chair, Secretary, and Treasurer of the Bathford Players, as nominated officers of the committee. Paper consent for newsletters and associated information collected for the purpose of providing the newsletter is retained in the same way as membership forms. Electronic consent for newsletters is stored and retained by
Weebly and is accessible only by the Bathford Players webmaster and the nominated officers of the committee.
7. How do we protect your information?
We follow the Information Commissioner’s Office’s recommendations for our own data security. Our Payment Processor use their own security measures to keep your personal banking details safe, including safeguards such as firewalls and data encryption. If you wish to view their privacy policy, please see their website here:
https://www.ticketsource.co.uk/kb/terms-of-use/customer-data-privacy-policy .
8. What rights do you have to access, change or remove your information?
You have the right to ask us not to process your personal data for marketing purposes (in the form of our newsletter). We will make it clear you are opting-in to our newsletter. You can exercise your right to prevent this by checking/ticking certain boxes on the membership form or website.
You can also exercise the right at any time by contacting us using our contact details set out below. Among others, you have the statutory right to a copy of the information we have collected from you. Additionally, you are entitled to have inaccurate personal data rectified or destroyed. Bathford Players can be contacted via the website at https://bathfordplayers.weebly.com/contact-us.html.
9. Use of Cookies.
When you provide us with personal information on this site, Weebly (our hosting provider) may use "cookies". A cookie is a short piece of data that is sent to your browser by a web server. A cookie functions as your identification card and Weebly may use it to track your site usage, customize your experience, or record other information about you. Cookies cannot be executed as code or deliver viruses. Most modern browsers can accept cookies. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. If you decline to accept a cookie sent by us, you may not be able to access certain functions of the site such as online booking. For more information about cookies, including how to see what cookies have been set or how to control your cookies, visit
www.aboutcookies.org or www.allaboutcookies.org.
10. External links.
Our website may contain links to other sites. Any use of your personal information on those sites is controlled by the privacy policy of those sites. Bathford Players do not accept any responsibility or liability for the privacy policies of external websites and your use of external websites is at your own risk.
11. Changes to our Privacy Policy.
We may change our Privacy Policy at any time. Any changes we may make to our Policy will be made available to you using our Website. If you continue to use our website and ticket services, we will assume that you agree with our current Privacy Policy.
Version: 3.1 (12/10/2018) Bathford Players Privacy Policy
The Policy sets out conditions for personal data that is collected from you or that you give us, including how we securely store that information (called ‘protecting’), what we do with it (called ‘processing’), and how we securely delete it (called ‘disposing’).
Please read the following carefully to understand our policy and practices regarding your personally identifiable information (called ‘PII’). For the purposes of this policy, the owner responsible for the data (called ‘the data controller’) is " Bathford Players".
1. What information do we gather?
We may collect the following information from you:
- Membership Forms
All members of the Bathford Players will be required to complete a membership form. The membership form includes personally identifiable information (PII) and includes additional fields to cover safeguarding of children and consent. A membership form is also required to cover individuals under our theatrical insurance policy for any Bathford Players related activities.
- Newsletters
Consent is required for Bathford Players to distribute newsletters electronically. Consent can be provided via a membership form or via the website and will cease if consent is withdrawn.
- Website
Contact Us. When using the ‘Contact Us’ form on the website, we collect Name and Email Address only, plus the content of the message as submitted.
Tickets. We collect no information from the sale of tickets directly. Ticket purchase is processed by a thirdparty called Ticket Source. As part of ticket processing, Ticket Source collect name, email address, postal
address, telephone number as well as payment information.
Cookies. Cookies are set and managed by our hosting company Weebly to personalise user experience, analyse site usage, and offer tailored promotions. Bathford Players does not control or influence Weebly cookie usage. For more information, see the Weebly Cookie Policy here: https://hc.weebly.com/privacy .
For more information on cookies, see Section 9 below.
2. Retention of your personal data.
- Membership Forms
Once completed, membership forms are retained for the duration of the individual’s membership of Bathford Players. Membership is maintained until you advise us to terminate your membership or if we have no contact with you for a 2-year period upon which your information will be securely deleted.
- Newsletters
Consent can be provided via a membership form or via the website and will cease if consent is withdrawn or if we have no contact with you for a 2-year period. If we no longer have valid consent from you, your information will be securely deleted.
- Website
Contact Us. Messages sent to the website containing name and email address information is send as an email message directly to the webmaster. Once processed it is securely deleted at source.
Tickets. Purchase of tickets is processed by Ticket Source. Information provided to Ticket Source is securely retained by them for the purpose of providing the ticket information and processing payment. For more information:
https://www.ticketsource.co.uk/kb/terms-of-use/customer-data-privacy-policy .
Cookies. Information collected by Weebly is stored and processed by Weebly. For more information, see the Weebly Cookie Policy here: https://hc.weebly.com/privacy .
3. Disclosure of your information.
To enable us to provide our website and make online ticket sales available, we may share information with Weebly (via cookies for personalization, data analytics, or promotions), or with Ticket Source (via user provided information to facilitate ticket sales). We may also disclose your information if we are under a duty to disclose or share your personal data to comply with any legal obligation or to protect the rights, property, or safety of the Bathford Players, our users and any third party with whom we interact.
4. Secure Payments.
Payment details including your credit and debit card information is handled separately, and securely, by Ticket Source who are a division of PayPal Inc. Those details are never gathered by us and we never have access to them and therefore we do not store them.
5. How do we process your information, and for what purpose?
We process personal information from you:
- Membership Forms
Information collected on membership forms is processed to provide information on Bathford Players activities and events via an email newsletter, provide coverage for Bathford Players insurance policy, and to provide a child safeguarding function.
- Newsletters
Consent provided for newsletters is processed to provide information on Bathford Players activities and events via an email newsletter only.
- Website
Contact Us. Information provided via Contact Us is stored to enable reply to requests or forwarded as needed in order for us to action the message as appropriate only.
Tickets. Bathford Players does not process ticket information directly. This is processed by Ticket Source as
a third party (called a ‘sub processor’) only.
Cookies. Information from cookies is processed by Weebly to provide personalization of Bathford Players website, to provide data analytics so Bathford Players can improve their website, and for Weebly to provide promotions under the hosting agreement.
6. Where we store your personal data.
Paper membership forms are held securely at a location known and accessible only to the current Chair, Secretary, and Treasurer of the Bathford Players, as nominated officers of the committee. Paper consent for newsletters and associated information collected for the purpose of providing the newsletter is retained in the same way as membership forms. Electronic consent for newsletters is stored and retained by
Weebly and is accessible only by the Bathford Players webmaster and the nominated officers of the committee.
7. How do we protect your information?
We follow the Information Commissioner’s Office’s recommendations for our own data security. Our Payment Processor use their own security measures to keep your personal banking details safe, including safeguards such as firewalls and data encryption. If you wish to view their privacy policy, please see their website here:
https://www.ticketsource.co.uk/kb/terms-of-use/customer-data-privacy-policy .
8. What rights do you have to access, change or remove your information?
You have the right to ask us not to process your personal data for marketing purposes (in the form of our newsletter). We will make it clear you are opting-in to our newsletter. You can exercise your right to prevent this by checking/ticking certain boxes on the membership form or website.
You can also exercise the right at any time by contacting us using our contact details set out below. Among others, you have the statutory right to a copy of the information we have collected from you. Additionally, you are entitled to have inaccurate personal data rectified or destroyed. Bathford Players can be contacted via the website at https://bathfordplayers.weebly.com/contact-us.html.
9. Use of Cookies.
When you provide us with personal information on this site, Weebly (our hosting provider) may use "cookies". A cookie is a short piece of data that is sent to your browser by a web server. A cookie functions as your identification card and Weebly may use it to track your site usage, customize your experience, or record other information about you. Cookies cannot be executed as code or deliver viruses. Most modern browsers can accept cookies. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. If you decline to accept a cookie sent by us, you may not be able to access certain functions of the site such as online booking. For more information about cookies, including how to see what cookies have been set or how to control your cookies, visit
www.aboutcookies.org or www.allaboutcookies.org.
10. External links.
Our website may contain links to other sites. Any use of your personal information on those sites is controlled by the privacy policy of those sites. Bathford Players do not accept any responsibility or liability for the privacy policies of external websites and your use of external websites is at your own risk.
11. Changes to our Privacy Policy.
We may change our Privacy Policy at any time. Any changes we may make to our Policy will be made available to you using our Website. If you continue to use our website and ticket services, we will assume that you agree with our current Privacy Policy.
Version: 3.1 (12/10/2018) Bathford Players Privacy Policy
